Virtual Company Secretary Services (Pan-India)

Statutory and governance support for your company — handled remotely by a practising Company Secretary, without the cost of a full-time hire.

What a virtual Company Secretary handles

• Annual ROC/MCA filings (e.g. AOC-4, MGT-7/7A) and tracking of due dates
• Board and general meeting support — notices, agendas, minutes and resolutions
• Maintenance of statutory registers and records under the Companies Act, 2013
• Event-based filings — change in directors, share capital, registered office and similar
• Compliance monitoring against your company’s statutory calendar
• Coordination for FEMA/RBI reporting where foreign investment is involved

Who it is for

Startups and growth-stage private companies that need reliable compliance but do not yet warrant a full-time CS; founders who want board and secretarial processes handled correctly ahead of fundraising or due diligence; and companies outside Bengaluru that prefer working with a practising CS remotely.

How the engagement works

Engagements are usually structured as a monthly retainer, per-filing, or project basis, scoped to your entity count and filing load. Documents are shared securely, meetings run over call, and your compliance calendar is monitored so nothing is missed. The right structure depends on your stage — a short scope conversation makes it clear.

Frequently asked questions

What is a virtual Company Secretary?

A virtual Company Secretary is a practising CS who handles your company’s statutory and governance work remotely on a retainer or per-service basis — ROC/MCA filings, board and general meeting processes, registers and records, and compliance oversight — without you hiring a full-time in-house CS.

Is a virtual CS valid for companies outside Bangalore?

Yes. Company law compliance in India is governed by the Companies Act, 2013 and administered through the MCA portal, so a practising CS can support companies anywhere in India. Work is coordinated over email, calls and secure document sharing.

Which companies must appoint a Company Secretary?

Every listed company and every other public company with a paid-up share capital of Rs. 10 crore or more must appoint a whole-time CS. Companies below that threshold are not required to appoint one in-house, and many engage a practising CS on a virtual/retainer basis for their secretarial work.

What does a virtual CS engagement typically cover?

Common scope includes annual ROC filings (such as AOC-4 and MGT-7/7A), maintenance of statutory registers, drafting board and general meeting notices, agendas, minutes and resolutions, event-based filings on change of directors or capital, and general compliance monitoring against the company’s calendar.

Talk to a Company Secretary

Tell us a little about your company and what you need. You can also reach out on WhatsApp, call +91 96208 03375, or email [email protected].

CS Sapna Malpani is a Company Secretary in practice. This page is for general information and does not solicit work or advertise professional fees; scope and terms are agreed individually. Statutory thresholds referenced are as per the Companies Act, 2013.