Frequently Asked Questions
What is AOC-4 and when is it due?
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Form AOC-4 is the Annual Report on Company Affairs and Balance Sheet filed annually with the ROC. For companies with a March 31 year-end, AOC-4 must be filed within 30 days of the Annual General Meeting (AGM), typically by April 30. The form contains financial statements, directors' report, and auditors' report. Non-compliance can result in penalties up to ₹10,000.
What is MGT-7 and what's the penalty for late filing?
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Form MGT-7 is the Annual Return that companies must file with the ROC. It contains information about shareholders, directors, and management. The deadline is within 60 days of the AGM. For non-compliance, penalties are ₹10 per day of delay, up to a maximum of ₹1,00,000. Public companies face additional restrictions and may face prosecution.
When must DIR-3 KYC be filed and who needs to file it?
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Form DIR-3 KYC is for Know Your Customer (KYC) verification of directors. All new and existing directors must file DIR-3 KYC by September 30 each year. The form includes personal identification details, address proof, and director information. Failure to file can result in penalties and the director may face action under the Companies Act.
What forms do LLPs need to file with ROC?
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Limited Liability Partnerships must file Form 8 (Annual Return) and Form 11 (Statement of Account and Solvency). Form 8 must be filed within 30 days of the financial year-end, containing information about partners and financials. Form 11 is filed with Form 8 and confirms the partnership's solvency. Penalties for late filing range from ₹1,000 to ₹50,000 depending on the period of default.
What is MSME-1 form and when is it filed?
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Form MSME-1 is filed only by companies with outstanding value of deposits from persons other than members, creditors, or depositees beyond the prescribed limit. The deadline is April 30 and October 31 each year. Companies with no outstanding deposits beyond the limit do not need to file this form. Non-filing can result in penalties and action by the ROC.
What are the penalties for non-compliance with ROC filings?
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ROC filing penalties vary by form and violation type. AOC-4 non-filing: up to ₹10,000. MGT-7 late filing: ₹10 per day (max ₹1,00,000). DIR-3 KYC non-filing: suspension of director benefits. For serious violations, the ROC may strike off the company name, making reinstatement costly and complex. Directors and company secretaries can also face prosecution and penalties.
