What We Offer

Six core services covering all aspects of company compliance and governance

01

MCA Compliance

Annual filings, regulatory submissions, and statutory compliance management.

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02

FEMA Compliance

Foreign investment and cross-border transaction documentation and compliance.

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03

Fundraising Support

Cap table management and investor documentation for fundraising rounds.

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04

Corporate Governance

Board management, policies, and governance framework establishment.

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05

Secretarial Audit

Comprehensive compliance review and audit services under Section 204 of Companies Act.

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06

Dematerialization

Share dematerialization and depository account management services.

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MCA Compliance

Annual Filings, Regulatory Submissions & Statutory Management

Stay compliant with Ministry of Corporate Affairs regulations through systematic, timely compliance management powered by AI-driven technology. Non-compliance can result in penalties, directorship disqualification, and strike-off. We ensure your company meets all regulatory obligations with automated compliance monitoring and deadline tracking.

What's Included:

  • AI-Powered Compliance Calendar: Automated tracking of all MCA deadlines throughout the year with proactive alerts and real-time monitoring
  • Form Filings & ROC Submissions: Timely preparation and submission of all required forms (INC-22A, MGT-7, AOC-4, etc.)
  • Board Meeting Management: Proper scheduling, agenda preparation, minutes documentation, and record-keeping
  • Statutory Register Maintenance: Member register, directors register, pledged shares, and other statutory records
  • Annual Reports & Financial Filings: Balance sheet preparation and filing support
  • Regulatory Updates: Keep you informed of new regulations and compliance changes affecting your business
  • Strike-off Prevention: Monitor compliance status and prevent company strike-off
  • Penalties & Compliance Issues: Resolution support for regulatory notices and penalties

Who Needs This:

  • Private limited companies
  • Public limited companies
  • Startups with private limited structure
  • Companies transitioning to compliance
  • Organizations with lapsed compliance
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FEMA Compliance

Foreign Investment Documentation & Cross-Border Compliance

Navigate Foreign Exchange Management Act (FEMA) regulations with confidence. Whether you have foreign investors, receive international remittances, or are importing/exporting, FEMA compliance is critical and complex.

What's Included:

  • Foreign Investment Documentation: Proper structuring and documentation for foreign shareholders and investments
  • FCRR Compliance: Foreign Contribution Regulation Rules compliance for eligible organizations
  • ECB Tracking & Management: External Commercial Borrowing documentation and reporting
  • FDI Reporting: Foreign Direct Investment declarations and regulatory filings
  • NRI Transactions: Non-Resident Indian remittances and transaction documentation
  • Import/Export Documentation: FEMA compliance for goods and services trade
  • Annual Compliance Certificates: Required certifications and declarations
  • RBI Liaison: Communication and coordination with Reserve Bank of India on foreign exchange matters

Who Needs This:

  • Startups with foreign investors
  • Companies with foreign shareholders
  • Importers and exporters
  • Companies with foreign loans or borrowings
  • Organizations receiving donations from abroad

Fundraising Support

Cap Table Management & Investor Documentation

Raise capital with confidence. From seed to Series rounds, we provide end-to-end support to ensure all documentation is investor-ready, compliant, and professionally prepared. We also support M&A Advisory and IPO Readiness preparation for strategic exits and public listings.

What's Included:

  • Cap Table Structuring: Design optimal shareholder structures for fundraising and M&A transactions
  • Due Diligence Preparation: Compile comprehensive due diligence data rooms and company documentation
  • Term Sheet Review: Review and negotiate investor term sheets for favorable terms
  • SHA/SPA Documentation: Shareholder agreements, share purchase agreements, and investment documentation
  • Investor Rights Documentation: Board seats, liquidation preferences, anti-dilution, and protective provisions
  • Valuation Support: Cap table analysis and valuation guidance
  • Option Pool Management: ESOP pool design and management for employee equity
  • Post-Closing Compliance: Board seat transitions, cap table updates, and regulatory filings
  • M&A Advisory: Merger and acquisition support including regulatory compliance and NCLT filings
  • IPO Readiness: Preparation for public listing with SEBI compliance and corporate governance alignment

Funding Rounds Supported:

  • Seed stage and pre-seed investment
  • Series A, B, C rounds
  • Secondary transactions
  • Debt fundraising
  • Follow-on rounds
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Corporate Governance

Board Management, Policies & Governance Framework

Build investor confidence and operational excellence through robust governance. Strong governance attracts talent, investors, and partners while reducing operational risk.

What's Included:

  • Board Composition & Structuring: Design effective board structure with independent directors
  • Policy Documentation: Create comprehensive governance policies (conflict of interest, whistleblower, related party transactions, etc.)
  • Committee Formation: Establish audit, nomination, remuneration, and other required committees
  • Committee Charters: Define committee roles, responsibilities, and meeting protocols
  • Board Meeting Management: Proper scheduling, agenda preparation, and meeting minutes
  • Compliance Calendar: Master calendar tracking all governance and compliance obligations
  • Secretarial Audit: Annual audit of compliance with governance standards
  • Board Training: Guidance on director responsibilities and governance best practices

Benefits:

  • Attracts institutional investors
  • Improves operational efficiency
  • Reduces compliance risks
  • Enables informed decision-making
  • Builds organizational reputation

Secretarial Audit

Comprehensive Compliance Review & Audit Services

Ensure your company's compliance health with thorough secretarial audits under Section 204 of the Companies Act. We review all statutory obligations and provide actionable insights to strengthen your compliance framework.

What's Included:

  • Statutory Compliance Review: Comprehensive examination of compliance with Companies Act, SEBI regulations, and other applicable laws
  • Board Process Audit: Review of board meeting procedures, quorum, notices, minutes, and resolution compliance
  • Filing & Return Verification: Verify timely filing of all statutory forms and annual returns with MCA/ROC
  • Corporate Governance Assessment: Evaluate governance practices against statutory requirements and best practices
  • Secretarial Audit Report (MR-3): Prepare and issue the Secretarial Audit Report in Form MR-3 as prescribed
  • Compliance Gap Analysis: Identify compliance gaps with recommended corrective actions and timelines
  • Annual Secretarial Compliance Report: Detailed compliance report for management review and board presentation
  • Regulatory Advisory: Guidance on remediation of non-compliances and strengthening internal controls

Applicable For:

  • Listed companies (mandatory under Companies Act)
  • Public companies with paid-up capital of Rs. 50 crore or more
  • Public companies with turnover of Rs. 250 crore or more
  • Companies with outstanding loans/borrowings of Rs. 100 crore or more
  • Private companies seeking voluntary compliance assurance
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Dematerialization

Share Dematerialization & Depository Management

Convert physical share certificates to electronic form through streamlined dematerialization process. Required for private placements, ESOPs, and regulatory compliance.

What's Included:

  • ISIN Application: Apply for International Securities Identification Number
  • DPIN Application: Depository Participant Identification Number setup
  • Depository Registration: Register with NSDL or CDSL (National/Central Depository Services)
  • Share Transfer Management: Process share transfers in dematerialized form
  • Transmission Processing: Handle transmission of shares due to death or legal proceedings
  • Demat Account Setup: Assist shareholders in opening demat accounts
  • Certificates Cancellation: Manage cancellation of physical share certificates
  • Regulatory Filings: All necessary regulatory filings with depositories and stock exchanges

When You Need Dematerialization:

  • Before private placements or angel rounds
  • For employee stock option plans (ESOPs)
  • Prior to regulatory audits
  • For companies with multiple shareholders
  • To modernize share management systems

Service Packages

Tailored solutions for different business stages

Startup Essential

For early-stage companies

  • ✓ MCA compliance calendar
  • ✓ Board documentation setup
  • ✓ Basic governance policies
  • ✓ Quarterly compliance review
  • ✓ FEMA guidance for foreign investors

Enterprise Premier

For mature companies

  • ✓ All Growth Professional services
  • ✓ Secretarial audit and compliance review
  • ✓ Advanced governance consulting
  • ✓ Dematerialization services
  • ✓ Dedicated compliance officer
  • ✓ Priority support

Frequently Asked Questions

Common questions about company secretary services

What is the difference between MCA compliance and corporate governance?

MCA compliance focuses on meeting regulatory filing requirements set by the Ministry of Corporate Affairs (annual reports, board meetings, statutory registers). Corporate governance goes deeper—it's about building proper board structures, policies, and decision-making frameworks that attract investors and ensure operational excellence. They're complementary but distinct.

Do I need FEMA compliance if I only have Indian investors?

You need FEMA compliance only if you have foreign investors, foreign shareholders, receive international remittances, or conduct cross-border transactions. If your business is purely domestic with Indian investors, FEMA compliance isn't required. However, if you plan to raise from foreign VCs or have NRI shareholders, FEMA becomes critical.

How much does company secretary services cost?

Costs vary based on your business stage, complexity, and service level. Startups might spend ₹5,000-15,000/month for basic compliance. Growth-stage companies typically invest ₹15,000-40,000/month for comprehensive services. Enterprise companies may pay ₹40,000+/month. I provide custom quotes after understanding your needs.

How do you help with fundraising?

I support fundraising by managing your cap table, ensuring it's investor-ready, preparing comprehensive due diligence documents, reviewing term sheets, drafting shareholder agreements, and managing post-closing compliance. This significantly reduces friction in investor discussions and accelerates fund-raising timelines.

What happens if we miss MCA compliance deadlines?

Missing MCA deadlines can result in penalties (₹500-10,000+), late fees for filings, directorship disqualification, and eventually company strike-off. Strike-off makes it impossible to operate the company or access its assets. This is why proactive compliance management is critical. If you've missed deadlines, immediate remedial action is needed.

How long does dematerialization take?

The typical dematerialization process takes 20-30 days from application. It involves ISIN application, depository registration, certificate cancellation, and shareholder account opening. I manage all coordination with depositories to ensure smooth, timely completion.

When should we schedule a Secretarial Audit?

Ideally, secretarial audits should be conducted annually alongside your financial audit cycle. However, you can also request one before fundraising rounds, regulatory inspections, or any major corporate event. Starting early gives us time to identify compliance gaps and implement corrective measures before they become costly problems.

What if we already hired another company secretary?

I can work alongside your existing CS or take over management completely. Many businesses hire me for specialized services (fundraising, secretarial audit, FEMA compliance) while their current CS handles day-to-day compliance. We can customize the engagement based on your needs.

Why Choose Sapna's Services

What sets our approach apart

⏱️ Time Savings

We manage all compliance deadlines and filings, freeing you to focus on business growth instead of regulatory administration.

📊 Risk Reduction

Proactive compliance management prevents penalties, directorship disqualification, and company strike-off that can derail your business.

🎯 Investor Confidence

Strong governance and clean compliance records attract investors, enable faster fundraising, and improve valuation.

💡 Strategic Advice

I don't just file forms—I provide strategic guidance on cap table structuring, governance frameworks, and growth support.

🔄 Scalable Services

Services grow with your business—from startup compliance to comprehensive secretarial audits and multi-entity management.

👥 Hands-On Support

Direct access to experienced advisor, not outsourced to junior staff. Your questions get thoughtful, experienced responses.

Don’t Let Compliance Gaps Block Your Next Funding Round?

Schedule a free 30-minute consultation to discuss your company secretary needs and find the right service package

Contact Us

Company Secretary Services — At a Glance

Service What's Included Typical Timeline
Company Incorporation DSC, DIN, Name Approval (RUN), SPICe+ filing, COI 7-15 business days
Annual ROC Compliance MGT-7/MGT-7A, AOC-4, ADT-1, DIR-3 KYC, Board minutes Ongoing (yearly cycle)
FEMA Compliance FC-GPR, FC-TRS, ODI, ECB, FLA return, FEMA advisory Per transaction (7-30 days)
Startup Package Incorporation + compliance setup + SHA/SSA review + ESOP 15-30 days initial setup
Secretarial Audit Section 204 audit, MR-3 report, SEBI compliance review 4-6 weeks
Board Meeting Support Agenda, notice, minutes, resolutions, statutory registers Per meeting

Explore Free Compliance Tools

Use our suite of free tools to stay compliant and make informed decisions.

MCA Penalty Calculator Compliance Cost Estimator Board Composition Checker ROC Deadline Tracker Fundraising Readiness Secretarial Audit Checker Founder Salary Optimizer

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